what is the role of an event management companies

Event management

Events managers organise and run promotional, social and business events.  Event management companies are often formed using a variety of staff from varying levels of education. Experience within live event imagethe industry often comes from two backgrounds.  People tend to come from a related industry (marketing or management) and work from the ground up or by going to university and getting a degree in events management.

Whatever your qualifications or background, People in this industry should have practical experience gained from public relations, travel and tourism, or they would have helped and gained experience in organising events in the past.

This experience can come from a variety of fields be it paid or voluntary. If you have been a marshal at an event from offering your services to help at a charity organisation. All of this experience is relative and your skills can be diversified to fit the needs of the business.

Skills to be displayed

As event management companies assist you in your conference or promotional event you will expect them to be able to show show:

  • excellent organisation skills
  • the ability to work under pressure and meet tight deadlines
  • be able to carry out a number of tasks at the same time
  • a creative approach to problem-solving
  • good communication and people skills
  • the highest level of attention to detail
  • good negotiation, sales and marketing skills
  • budget awareness

What event management companies do

As event management companies they will oversee the whole project, from planning at the start to running the event on the day.  A truly thorough company will also chase your delegates up after the event and hold a feedback seminar with your selves to give you all the good and bad from your event.

An event organiser would run through these day to day tasks to ensure the organisation of your event runs to its best ability

  • discussing what the client wants
  • coming up with original ideas for events
  • agreeing budgets and timescales with the client
  • researching venues, contacts and suppliers
  • negotiating prices with suppliers and contractors
  • booking venues, entertainment, equipment and supplies
  • hiring and supervising contractors such as caterers and security
  • publicising the event
  • making sure that everything runs smoothly on the day
  • ensuring that health, safety and insurance regulations are followed
  • managing there team

Working hours, patterns and environment

Generally work is based around standard office hours, although on event days and in the run up to events they will work long and unsocial hours.

If its an outdoor events, they will be prepared to work in all weather conditions.

Depending on where the event is based you can also expect them to come to you and they expect they may need to spend time travelling and staying overnight as part of wining your work.